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By-laws

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Article I: Name

The name of this Association is “ ’Aikane o Nu’uanu”.  It is the organization of parents, teachers, staff, and Principal of the Nuuanu Elementary School.

Article II: Articles of Organization

The Association exists as a domestic non-profit corporation.  Its articles consist of the Articles of Incorporation and By-Laws.

Article III:  Objects

Section 1.  The Objects of the Association are:

  1. To promote the welfare of children and youth in home, school and community.

  2. To raise the standards of home life.

  3. To secure adequate laws for the care and protection of children and youth.

  4. To bring into closer relationship the home and the school, in order that parents and teachers may cooperate intelligently in the training and development of the child.

  5. To develop between educators and the general public such united efforts as will secure for every child the highest advantages in physical, mental, social, and spiritual education.

  6. To develop an organization of parents, teachers, staff, and community members who will support the school in its effort to carry out its educational goals.

Section 2.  The Objects of this Association are promoted through an educational program directed toward parents, teachers, staff, and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the Basic Policies as set forth in Article IV.

Article IV:  Basic Policies

The following are basic policies of this Association:

  1. The Association shall be noncommercial, nonsectarian, and nonpartisan.

  2. The name of the Association or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the Objects of theAssociation.

  3. The Association shall not -- directly or indirectly -- participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than any substantial part of its activities to attempting to influence legislation, propaganda or otherwise.

  4. The Association shall cooperate with schools to support the improvement of education in ways that will not interfere with the administration of the schools and shall not seek to control their policies.

  5. The Association may cooperate with other organizations and agencies concerned with child welfare, but persons representing theAssociation in such matters shall make no commitments that bind the Association.

  6. In the event of the dissolution of the Association, its assets shall be distributed for one or more of the exempt purposes specified in Section 501(c)(3) of the Internal Revenue Code of 1954 as from time to time amended.

Article V: Membership and Dues

Section 1.  Any individual who subscribes to the Objects and Basic Policies of this Association may become a member of this Association, subject only to compliance with the provisions of the by-laws.  Membership in this Association shall be available without regard to race, color, creed, or national origin.

Section 2.  The Association shall conduct an annual enrollment of members, but persons may be admitted to membership at any time.

Section 3.  The annual dues to the Association will be decided by the executive committee each year.

Article VI:  Officers and their Election

Section 1.

  1. The officers of this Association shall consist of a President, First Vice-President, Second Vice-President, Corresponding Secretary, Recording Secretary, and a Treasurer.

  2. Officers shall be elected by ballot not later than May 31st each year by the general membership.  However, if there is but one nominee for any office, it shall be in order to move that the Secretary cast the elective ballot of the Association for the nominee.

  3. Officers shall assume their official duties on August 1, following their election, and shall serve for a term of one year and until the election and qualification of their successors.

Section 2.

  1. There shall be a nominating committee composed of three members, one of whom shall be selected by the executive committee from its body, and two of whom shall be elected by the Association at a regular meeting at least one month prior to the election.  The person receiving the highest number of votes by the Association shall serve as chairperson.

  2. The nominating committee shall prepare a slate of officers to be submitted to the general membership at least two weeks before the date of the election meeting held in May.  Further nominations of officers may be made from the floor.

  3. Only those persons who have signified their consent to serve, if elected, shall be nominated for or elected to such office.

Section 3.  A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive committee, notice of such election having been given.  In case a vacancy occurs in the office of President, the First Vice-President shall serve notice of the election. Notice will be sent primarily via email or the website.

Article VII:  Duties of Officers

Section 1. The President shall preside at all meetings of the Association and of the executive committee at which he/she may be present; shall perform such other duties as may be prescribed in these by-laws or assigned to him by the Association or by the executive committee; and shall coordinate the work of the officers and committees of the Association in order that the Objects may be promoted.

Section 2. The Vice-Presidents shall act as aides to the President and shall, in their designated order, perform the duties of the President in the absence or disability of that officer to act.

Section 3. The Corresponding Secretary shall handle the correspondence of the Association, preparation of meeting notices, and perform such other duties as may be delegated to him/her.

Section 4. The Recording Secretary shall record the minutes of all meetings of the Association and of the executive committee and shall perform such other duties as may be delegated to him/her. 

Section 5. The Treasurer shall review and present a financial statement of the Association at every meeting of the Association and the executive committee and at other times when requested by the executive committee and shall make a full financial report at the annual meeting.

The Treasurer's accounts shall be examined annually by an auditor or an auditing committee of not less than three members, who, satisfied that the Treasurer's report is correct, shall sign a statement of that fact at the end of the report.  The auditing committee shall convene at least two weeks before the annual meeting.

Section 6. All officers shall:

  1. Perform the duties prescribed in the parliamentary authority in addition to those outlined in these by-laws and those assigned from time to time.

  2. Deliver to their successors all official material not later than ten days following the assumption of office of their successors.

Section 7. Compensation: The officers of the Association shall not receive any stated salary for their services.

Article VIII:  Executive Committee

Section 1. The executive committee shall consist of the officers of Association, the chairpersons of the standing committees, the Principal of the school.  The members of the executive committee shall serve until the election and qualification of their successors.

Section 2. The duties of the executive committee shall be:

  1. To transact necessary business in the intervals between Association meetings and such other business as may be referred to it by the Association;

  2. To create standing committees;

  3. To approve the plans of work of the standing committees;

  4. To present a report at the regular meetings of the Association;

  5. To appoint an auditor or an auditing committee at least two weeks before the annual meeting to audit the treasurer's accounts;

  6. To prepare and submit to the Association for approval a budget for the fiscal year; and

  7. To approve any expenditure exceeding the limits of the annually approved budget.

Section 3. Regular meetings of the executive committee shall be held at least quarterly during the school year. Regular meetings shall be fixed by the executive committee at or before the first meeting of the year. Seven (7) members of the executive committee shall constitute a quorum. Special meetings of the executive committee may be called by the president or by a majority of the members of the executive committee. Notices of meetings will be sent primarily via email or the website.

Section 4. The executive committee is charged with the management and controls allowed in the by-laws of the professional and business affairs of this Association, including the hiring and supervision of the staff of the Association.

Section 5. The executive committee may employ a business manager who shall have custody of all the funds of the Association; shall keep a full and accurate account of the financial transactions of the Association; and shall make disbursements in accordance with the approved budget as authorized by the Association, the executive committee, or a special committee.

Article IX:  Membership Meetings

Section 1. The Regular membership meetings of the association shall be held at least quarterly during the school year.  The date and time of such meeting shall be determined by the executive committee.  Not less than seven (7) days notice shall be given of each meeting.

Section 2. Special meetings may be called by the president or executive committee, three (3) days notice having been given.

Section 3. The annual membership meeting shall be in August.

Section 4. Fifteen (15) members shall constitute a quorum for the transaction of business in any membership meeting of this Association.

Article X:  Standing and Special Committees

Section 1. The executive committee may create such standing committees as it may deem necessary to promote the Objects and carry on the work of the association.  The terms of each chairperson shall be one year and until the election and qualification of his/her successor.

Section 2. The chairperson of each standing committee shall present a plan of work to the executive committee for approval.  No committee work shall be undertaken without the consent of the executive committee.

Article XI:  Fiscal Year

The fiscal year of the association shall begin on August1 and end on the following July 31.

Article XII:  Parliamentary Authority

Robert's Rules of Order Revised shall govern the association in all cases in which they are applicable.

Article XIII:  Amendments

These by-laws may be amended or repealed, or new by-laws may be made and adopted, by a majority vote of the members present at any annual meeting or special meeting, if such meeting specifies such action as a purpose thereof.



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Web Master,
May 3, 2013, 3:07 PM
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